Delegate Job Descriptions
Position Title: Delegate to the House of Delegates (HOD)
Eligibility
Must be a professional member in good standing of the Chapter to which they are assigned
Must sign the AMTA Chapter Volunteer Code of Conduct.
Agrees to uphold and abide by National AMTA Articles of Incorporation, Bylaws, Policy, Code of
Conduct, Rules of Engagement, and Job Description.
Shall not be an AMTA National Board member.
Authority
Delegate is given authority by National Bylaws and Policies and through election by the Chapter
membership.
Accountability
Delegate is accountable to the members of the Chapter by virtue of election, and to the Chapter Board by
virtue of funding, where applicable.
Term of Office
Term of Office is from January 1 through December 31 of the year of the HOD meeting in which
she/he is a representative.
Term shall not exceed two consecutive elected terms.
Purpose
Delegate represents her/his Chapter members in the HOD and related activities, informs the
Chapter of timelines, and facilitates the Chapter’s influence in the HOD.
Relationship
Delegate works with her/his Chapter members and fellow Chapter Delegates, as well as Delegates
from other Chapters and the House of Delegates Operations Committee (HODOC), to follow
timelines and carry out the assignments and charges applicable to the HOD function.
Responsibilities
1 Delegate, in communication at all Chapter Meetings and through other means available,
initiates member involvement in discussion of matters that may or will come before the HOD.
2. Delegate responds to Chapter Board and member communications on a regular and timely
basis via phone, e-mail, or other appropriate means.
3. Delegate provides written reports to the Chapter Board as directed by the Chapter Board.
4. Delegate attends all Chapter membership meetings, and report to the members and Chapter
board at those meetings.
5. Delegate maintains a working knowledge of materials provided prior to the HOD.
6. Delegate prepares and reviews all necessary materials prior to meetings.
7. Delegate attends and participates in the HOD orientation and meeting and casts informed
votes.
8. Delegate reports the actions of the HOD to the Chapter membership.
Time Commitment
• The time commitment averages about 2-4 hours per month.
• Delegate attends the Chapter Annual Meeting, Chapter membership meetings, Chapter Board
meetings (as requested by the Chapter Board), Chapter Leadership Training, (as requested by the
Chapter Board), the Delegate Orientation Meeting and the HOD Meeting at the National Convention.
Time commitment will be considerably higher during the annual convention.
Use of Organizational Resources
Resources related to carrying out the duties of this office:
• HODOC provides materials and training.
• Chapters may provide reimbursement according to Chapter Policy.
Vacancy and Succession
In the event of a vacancy, the alternate with the next highest number of votes in the previous
election will assume the Delegate position.
Removal from Office
A Delegate may be removed from office for failure to:
1. Fulfill her/his duties and responsibilities (dereliction of duties).
2. Abide by the AMTA Articles of Incorporation, Bylaws, Policy, Code of Conduct, Rules of
Engagement, or Job Description.
3. Keep AMTA membership dues current.
Removal shall occur in accordance with the AMTA Chapter Conflict Resolution Process.
4/2008
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